Promotional Merchandise Portal

Ordering is straightforward: 

1. Visit the Promotional Merchandise Portal.
2. Browse the available products. 
3. Follow the instructions on the Portal to place your order. 

You’ll receive confirmation and delivery details directly, and most items will arrive within 2–3 working days, depending on stock availability. 

The Brand Team can help you to add personalisation to the institutionally branded products available using removal options such as: 

• Printed bands 
• Inserts or postcards 
• Swing tags 
• Packaging 

These options allow you to tailor items for specific audiences or events and will help to reduce any waste. Using a single, institution-wide brand on promotional merchandise: 

• Ensures consistency, colour accuracy and recognisability. 
• Supports a clear, unified Warwick identity.
• Allows items to be shared across departments. 
• Enables unused stock to be passed on, redistributed or reused. 
• Avoids minimum print quantities through shared stock. 

Please contact the Brand Team to explore creative, on-brand ways to personalise items.

The available solutions are cost-effective, flexible and designed to look great while remaining fully aligned with Warwick’s brand. This approach significantly reduces waste while improving efficiency and value for money. 

Departmental lockups are not applied to promotional merchandise to ensure a consistent and professional representation of our brand across all materials. 

While we recognise that departments may wish to include their name on items, department-specific branding often limits reuse, incurs minimum print quantity charges, requires bespoke artwork, and results in unused stock sitting in cupboards or being incinerated. Personalisation can still be achieved through the merchandise customisation process, as detailed above, to create awareness and belonging for departments. Please contact the Brand Team for further guidance.

The Merchandise Portal is the official route for ordering promotional merchandise because it ensures every item meets Warwick’s brand and sustainability strategies. 

Ordering independently makes it almost impossible to guarantee this, and off-brand items undermine the consistency that we know is critical to our reputation. Our branded items should reflect our commitments to being sustainably responsible and our position as a leading institution. 

If the Portal doesn’t currently offer what you need, the Brand Team can advise on appropriate alternatives. Please note, that if you make an unapproved external order which has not been discussed with the Brand Team, you may incur costs for correcting any off-brand or non-compliant items. These costs will not be reimbursed.

Promotional clothing (such as free hoodies or t-shirts produced to give away at events, to support campaigns, or for specific cohorts) is currently being reviewed and cannot be ordered.  

Promotional clothing is one of the most environmentally challenging types of merchandise. Sizing constraints, over-ordering and time-specific branding mean items are rarely reused and often end up as waste. Textiles are also very difficult to recycle. The University is therefore taking a more considered approach to promotional clothing, and this area remains under review while we explore whether genuinely sustainable options are feasible in future. 

Branded uniform (such as Open Day staff t-shirts, Student Ambassador polo shirts and other types of uniform) can continue to be ordered. Please contact the Brand Team to order these items.  

WBS and WMG have their own lines of branded merchandise, which continue to be available. Please use the promotional merchandise supplier framework to create and order your items. Please ensure the relevant marketing contact within your department is involved.